Cloud vs Desktop: The biggest difference is that QuickBooks Online is cloud-based and can be accessed from anywhere on the internet while QuickBooks Desktop must be installed on a single computer or network.QuickBooks Desktop is our choice for the best desktop accounting program while QuickBooks Online is our pick for the best overall small business accounting software.Ĩ Key Differences Between QuickBooks Online and Desktop Examine the transaction to ensure it has been entered correctly, then click Save & Close.Both QuickBooks Online and QuickBooks Desktop make it onto our list of the best small business accounting software.Use the Items tab when purchasing items for inventory. Preferences for the auto-recall feature can be changed using the Edit > Preferences menu option. If needed, the amount can be split among multiple accounts from your chart of accounts. If you need to select a different expense account, select it from the Account drop-down list or start typing the account name. Notice that QuickBooks' auto-recall feature prefills the expense account in the Account field based on previous transactions for the same vendor. The Expenses table below the check form is used to assign the check amount to the appropriate account.
In the $ field, type the amount of the check.In the Pay to the Order of field, type or select the payee name.(If you want QuickBooks to automatically assign the next check number when you print checks, mark the To be printed checkbox below the check form.
From the Bank Account drop-down list, select the account to write the check on. From the Home page, in the Banking section, click Write Checks. To write a check using the Write Checks window: QuickBooks recalculates the account balance and adjusts the ending balance for the new transaction. After you verify the transaction is correct, click Record. In the Memo field, type a memo about the transaction if needed. In the Account field, select an account from the drop-down list or start typing the account name and press Tab when the auto-complete feature finds the account name. In the Payment field, type the amount of the check. Select the type of name to add and click OK. If the payee is not already in the list, the Name Not Found popup opens. In the Payee field, select a payee from the drop-down list or type a payee name. In the Number field, type the check number. In the Date field, type or select the check date. To record a check using the account register: Use this function if the transaction amount needs to be divided among multiple accounts (e.g., office expense and office furniture). A description or note about the transaction (e.g., purchased chairs for office). For transfers, select the bank account associated with the transaction. For deposits, select an income account. The account associated with the transaction. The payee for a check, the customer name for a deposit, or another name as needed. Deposits and transfers may not have a transaction number. The date of the deposit, payment, or transfer. To record a deposit, check, or banking transfer directly into the register, you will need to complete the following information: Each transaction requires different information, but the data entry processes are similar. Use the same steps to access the register for recording checks, deposits, and transfers directly into your bank account register. To view the register, double-click the account. From the Home page, in the Company section, click Chart of Accounts. This feature works the same in versions 2011–2016 of QuickBooks. You can enter transactions directly by using the account register or by using forms. Most balance sheet accounts listed in the chart of accounts have a register that can be accessed by double-clicking the account in the list. QuickBooks registers look like the paper bank register you use to keep track of your banking transactions. Many transactions are entered using these intuitive forms while QuickBooks records the entry in the appropriate account registers behind the scenes. 
The forms and windows for entering transactions usually resemble the paper version of the transaction. QuickBooks uses basic forms and windows to simplify the recording of transactions without requiring any understanding of accounting concepts.
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How to Use the Account Register in QuickBooks
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